You are responsible for following all policies and meeting all requirements and deadlines for enrollment, course withdrawal, and graduation. Policies are subject to change. It is your responsibility to be familiar with the information presented in this catalog, and to know and observe all regulations and procedures relating to the program you are pursuing. In no case will a regulation be waived or an exception granted because you plead ignorance of, or contend that you were not informed of the regulations or procedures.
All students are expected to make satisfactory academic progress, and the standards are as follows:
Good Standing: To be in good standing you must maintain a cumulative grade point average (GPA) based on the requirements that follow.
Academic Probation: If you have attempted any credit hours at L&C (including transfer hours accepted by L&C), you will be placed on academic probation if you meet one of the following conditions: (a) your cumulative grade point average is lower than 1.75 and the total number of credit hours attempted at L&C plus any transfer hours accepted by L&C are less than 16; or (b) your cumulative grade point average is lower than 2.00 and the total number of credit hours attempted at L&C plus any transfer hours accepted by L&C are 16 or more. To be removed from probation, you must raise your cumulative GPA to the required level. If you are placed on probation you should seek academic help from the Counseling office. You will be required to meet with an advisor prior to registering for classes. You are also limited to a maximum of 14 credit hours for fall and spring semesters and seven credit hours in the summer while you are on probation.
Academic Suspension: If, while on probation, your cumulative GPA stays below 2.00 and you have 34 or more credit hours attempted (including transfer hours accepted by L&C) and your semester GPA drops below 2.00, you will be placed on suspension and not be allowed to attend for one semester.
Re-admission after Academic Suspension: After a one semester suspension, you will be readmitted on probation. You will remain on probation as long as you maintain a 2.00 semester GPA and your cumulative GPA is below 2.00. If you are suspended in the Fall semester you cannot register for the Spring semester. If you are suspended in the Spring semester you will be permitted to register for the Summer session. If you earn a 2.00 Summer GPA you may register for the Fall semester. If you do not attend in the Summer session you cannot register for the Fall semester. If you are suspended in the Summer session you cannot register for the Fall semester.
Academic Renewal: Students with a poor prior academic record at L&C and who have not enrolled at the College for four or more years may apply to the Director of Enrollment Center for Admissions Services for academic renewal. If approved, all prior Lewis and Clark grades will be voided with a “W” placed in front of each grade on the academic transcript. Academic renewal pertains to Lewis and Clark only and not to any other college or university the student may attend. Financial aid status is not affected by academic renewal. Students who have received degrees or certificates from L&C may not be eligible for academic renewal. Once academic renewal has been awarded and posted on the student’s transcript, it cannot be reversed.
Transfer Students: The academic standards of L&C apply to transfer students who have been accepted on the basis of total hours transferred from the institution attended. Credit hours (but not grade points) you have earned at the previous institution will be included for satisfaction of L&C graduation and academic standards requirements.
Class absences seriously disrupt your progress in a course and visibly diminish the quality of classroom interaction which is so important. There is also a close relationship between the number of absences and your final grade. Although an occasional absence may be unavoidable, it in no way excuses you from meeting the requirements of the course. You are responsible both for completing any work you miss and for preparing for the next class. Your instructor may allow full credit, partial credit, or no credit at all for work you complete late. Your Course Outline specifies the instructor’s attendance policy.
Auditing a Course
You may register to audit a course during the week prior to the start of the course. It is suggested that you meet the course prerequisite or obtain permission from the instructor. You MUST indicate on your registration form that you are auditing the course. Once a class has begun, the period for audit registration has expired.
If auditing a course, you are expected to attend regularly. However, you do not have to take examinations, and will not receive college credit. A record of audit will be entered on your transcript as AU with no college credit given. It cannot later be converted to a letter grade with college credit.
You must pay full tuition and fees for an audit. You cannot receive financial aid, scholarships, nor veterans educational benefits for audited courses. For additional information, contact the Enrollment Center, Baldwin 1450.
Classification of Students
You will be classified as follows:
Freshman: A student who has earned fewer than 28 credit hours.
Sophomore: A student who has earned 28 or more credit hours.
Full-Time Student: A student enrolled for 12 or more credit hours.
Part-Time Student: A student enrolled for fewer than 12 credit hours.
You are considered a full-time student if you are registered for at least 12 credit hours in the Fall or Spring semester or for at least 6 credit hours in the Summer semester. However, you may register for a maximum of 18 credit hours (with the exception of the Dental Assisting Program) in the Fall or Spring semesters or for a maximum of 12 credit hours during the Summer sessions. Overload hours beyond these maximums require the permission of an Enrollment Center manager. If on academic probation, you will be required to meet with an advisor prior to registering for classes. You are also limited to a maximum of fourteen credit hours for fall and spring semesters and eight credit hours in the summer while you are on probation.
Courses from a Non-Accredited Institution
L&C does not accept transfer courses from non-accredited institutions. The definition of a “non-accredited” institution is a post-secondary educational institution that is not accredited by one of the six regional associations of higher education.
Credit by Examination
Academic credits may be earned through several proficiency examination processes. These credits may be added to earned credits and used to satisfy program requirements resulting in a certificate, a degree, and/or a transfer to other colleges. In addition to transferring credits earned while attending other accredited institutions, persons may have earned credits (general occupational) for established professional knowledge and skill development through military training and work life experience. If the student earns a score on a proficiency test that demonstrates knowledge at the level established by L&C, proficiency credit may be entered on the student’s transcript. A person seeking proficiency credit at L&C must be enrolled or have previously completed courses in which credits have been earned at L&C. Proficiency credit is counted toward graduation but is limited to no more than 50% of the credit hours required for an associate’s degree or a certificate of proficiency. The credit is not included in the calculation of the grade point average and may not be used to establish full-time eligible status. A conference with an academic advisor in the Enrollment Center, Baldwin Hall 1450, 618-468-2222 is encouraged. The following procedures may be used in obtaining proficiency credits:
Advanced Placement (AP) Program
The Advanced Placement program is sponsored by the College Board and gives secondary school students the opportunity to demonstrate knowledge that merits college credit. L&C offers credit for many AP subjects. Scores from AP examinations should be submitted to the Enrollment Center, Baldwin Hall 1450. L&C will grant credit for eligible AP tests at $10 per credit hour.
College Level Examination Program (CLEP)
The College Level Examination Program is a national credit-by-examination program that offers an individual the opportunity to obtain recognition for college-level achievement. Through CLEP, a person can demonstrate knowledge that merits academic credit. On-the-job experience, military training, personal reading, correspondence courses, or telecourses are some of the sources that can prepare an individual to earn college credit. Anyone may take the CLEP test, no matter where or how a person has learned. To determine if the CLEP credit will meet general education requirements, check with an academic advisor. Science courses credited by CLEP will not meet L&C’s general education lab science requirements. Test credit will not be allowed when students have previously received credit in equivalent courses. In addition, test credit will not be granted when students are currently enrolled in an equivalent course, or a higher level course. The non-refundable $80 CLEP test fee must be paid in advance of taking the test, along with an additional $15 test-proctoring fee. L&C will transcribe proficiency credit for eligible CLEP exams at $10 per credit hour. For a current list of courses available for CLEP credit or to register to take a CLEP test contact the Assessment Center, Baldwin Hall 1442, 618-468-5220.
Among the methods of earning credit for servicemembers and veterans are the Defense Subject Standard Tests (DSST), formerly known as Defense Activity for Non-traditional Education Support tests (DANTES), and credit based on the completion of service schools that have been evaluated by the Commission on Accreditation of Service Experiences (CASE) of the American Council on Education. The DSST program is a national, credit-by-exam program offered by Prometric. The DSST examinations cover material taught in six basic areas: business, sciences, humanities, mathematics, social sciences, and education. Servicemembers, veterans, and their dependents are encouraged to consult with their Base Education Services Office or with the L&C Veterans Services Office in Baldwin Hall 2422, 618-468-5030. Students who have had one year of active duty and an honorable discharge automatically qualify for three credits in health education and two credits in physical education at no charge. Credit is determined from documentation supplied by the student’s official discharge document (DD214).
Institutionally Prepared Proficiency Exams
Students may also earn credit in a number of disciplines through institutionally prepared proficiency examinations. Proficiency exams are not available for all courses and are offered at the discretion of the program coordinator/faculty. Students may not take a proficiency exam for a course in which they were previously enrolled and received a grade of D, F, W, or I. Students may only attempt a proficiency exam one time for any particular course and may not take a proficiency exam after the first week of a course in which they are currently enrolled. Students seeking to take a proficiency exam must register for the exam through the Main Campus Enrollment Center, the Nelson Campus, a Community Education Center, or online. A non-refundable $50 fee will be charged for each proficiency exam. L&C will transcribe proficiency credit at $10 per credit hour. Both the exam fee and the credit hour fee must be paid prior to testing. Proof of payment will be required at the time of testing. If a student fails the proficiency exam, the student should complete a refund form and the transcription fee will be refunded through the Bursar’s Office. Examinations may not be administered to students who have passed a higher level course than the one for which the proficiency is requested unless specifically approved in advance by the dean responsible for that program area. A person seeking proficiency credit must be enrolled or have previously completed courses in which credits were earned at L&C. In all cases, credit to be granted for successful completion of tests will be determined by the program coordinator and his/her dean. Credit earned through examinations cannot duplicate credit earned in college course work. Exceptions to any of the procedures noted in this section must be discussed with the appropriate dean. Proficiency examinations are taken at times set by the program coordinator and are administered by the Assessment Center. For more information about proficiency credit, contact the appropriate program coordinator and/or her/his dean. Proficiency exams may be taken for the following courses: , , , , , , , , , , , , , , , , and .
Credit for Prior Learning - Portfolio Method
It is possible that your work, study, or personal experiences have resulted in specific knowledge that L&C may recognize as equivalent to college-level learning. Contacting your program coordinator is the first step in exploring the portfolio method of earning college credits. The program coordinator will be able to evaluate a portfolio of your previous learning and to determine if your learning is equivalent to that of a specific course within your program of study. If you plan to apply for prior learning credit through portfolio evaluation, you must enroll in DST 130 - Experiential Learning Assessment. In this two-credit hour course, students learn how to develop a prior learning portfolio, which is the basis for your request for prior learning credit. L&C will transcribe credit for prior learning at $10 per credit hour.
Grade Point Average (GPA)
We use a quality point average system based on 4.0, which equals an “A.” “B” equals 3.0, “C” equals 2.0, and “D” equals 1.0. The overall grade point average is computed by dividing the total quality points earned by the total credit hours completed. For example:
|1 credit hour of A = 1 x 4.0 =
||4 quality points
|4 credit hours of B = 4 x 3.0 =
||12 quality points
|6 credit hours of C = 6 x 2.0 =
||12 quality points
|2 credit hours of D = 2 x 1.0 =
||2 quality points
|13 credit hours
||30 quality points
|30 divided by 13 =
PR, AU, I, S, W, and X are not counted when computing your GPA.
Reports indicate a letter grade for each course, a grade point average, and a cumulative grade point average of all work attempted and credit earned. Grade reports are available on Lewis and Clark’s website through BlazerNet and are no longer routinely mailed to students. Students who need a hard copy of their final grades should contact the Enrollment Center and request an official transcript.
The following letter grades are used at L&C:
||Audit, no credit
||Poor Performance (may not qualify as a passing grade in some programs)
||Failing the Course
||Failing the course for non-attendance. Student has not attended class a sufficient amount of time to successfully complete the course.
||Incomplete. Student in good standing who did not complete the requirements of the course due to extenuating circumstances. Work must be completed at least two weeks prior to the end of the next regular semester (Summer sessions not included) or a grade of F will automatically be recorded on the transcript.
||Proficiency credit earned
||Progress - Re-enroll, made progress but did not successfully complete course. Generally awarded only in developmental education courses at the discretion of the instructor. No credit earned and no grade point value. Can be awarded twice per course.
||Satisfactory. Awarded for completion of those courses designated as pass/fail.
|WA, WB, WC, WD, WF, WI, WS, WX, WPR
||Identifies grades forgiven through Academic Renewal
||Unsatisfactory. Indicates failure to satisfactorily complete the requirements of a designated pass/fail course.
|ZA, ZC, ZD, ZL, ZM, ZN, ZP
||Proficiency credit earned from the Advanced Placement program (ZA), the College Level Examination Program (ZC), the Defense Subject Standard Test and/or Defense Activity for Non-traditional Education Support Test (ZD), life experiences (ZL), the military (ZM), non-accredited institutions (ZN), and institutionally-prepared proficiency exams (ZP).
General Graduation Requirements
- Have all, if any, high school and post-secondary transcripts sent directly to the Enrollment Center from those institutions.
- Successfully complete the prescribed minimum number of credit hours.
- Successfully complete human relations course requirement under State of Illinois Public Act 87-581 for any of the transfer degrees.
- Complete a minimum of 15 credit hours of the degree at L&C to fulfill the residency requirement. For the AAS degree, all 15 hours must be core program courses, not general education courses. For the Certificate of Proficiency, 9 hours must be core program courses, not general education courses. For the Certificate of Completion, 6 hours must be core program courses, not general education courses.
- Achieve a minimum grade point average of C or 2.00 for courses attempted at L&C subject to the academic standards.
- Pay all financial obligations to L&C.
- Be sure that all incomplete grades are assigned a regular grade.
NOTE: Graduation requirements for an Associate in General Studies degree vary. Make an appointment with a counselor (618-468-4121) for details.
Degree Completion Requirements
- No student may graduate using the requirements of a L&C catalog that is more than six years old prior to the date of graduation.
- Any exception or waiver of these requirements must be approved by the Academic Vice President.
- To become eligible to receive a certificate in a career program at L&C, please refer to the Career Programs section of this catalog.
Follow these steps:
1. Petition for Graduation - Fill out the on-line graduation application through the My L&C Portal by the appropriate deadline date as shown below. If interested in participating in the Commencement Ceremony in May, you will need to order your cap and gown online when completing the graduation application.
||Fall Semester Graduation
||Spring Semester Graduation
||Summer I and Summer II Graduation
2. Complete Course Requirements Listed on Your Program Evaluation - You will not receive any further correspondence from the College regarding the requirements. It is your responsibility to complete the requirements listed on your program evaluation. If you fail or withdraw from required courses, contact the L&C Registrar at 618-468-5110 immediately to change your graduation date.
Other Important Graduation Information
Certification of Graduation - After the semester ends in which you plan to graduate, the Registrar will certify your graduation. Your transcript will be updated to show your degree, and your diploma will be predated. If the Registrar is unable to certify your graduation, you will be informed by letter. If problems can be resolved, your graduation will be certified by mid-term of the following semester. Otherwise, you will need to state when you will complete the requirements. Your file will remain inactive until you schedule completion with the Enrollment Center.
Waivers and Substitutions - If you need any waivers or substitutions, it is your responsibility to contact your faculty advisor or program coordinator and be sure the proper forms are initiated and processed. The Registrar will send you a copy when the process is complete.
Pick up Your Diploma - The Registrar will inform you by letter when to pick up your diploma.
Plan to Attend Commencement in May - All graduates are encouraged to attend the commencement ceremonies in May in the Hatheway Cultural Center.
In March, candidates for graduation are sent informational packets containing information needed to participate in commencement.
You will be named to the Dean’s List if you:
- are enrolled in twelve or more credit hours and earn a semester GPA between 3.250 and 3.749, or
- have accumulated twelve or more credit hours in two or more semesters and earn a cumulative GPA between 3.250 and 3.749.
You will be named to the President’s List if you:
- are enrolled in twelve or more credit hours and earn a semester GPA of 3.750 or higher, or
- have accumulated twelve or more credit hours in two or more semesters and earn a cumulative GPA of 3.750 or higher.
If you graduate with a cumulative grade point average of between 3.250 and 3.749, you will graduate with honors. With a cumulative grade point average of 3.750 or higher, you will graduate with high honors. If you graduate with honors or high honors, the designation will appear on your transcript.
You may attempt any course three times in which you earn a “PR”, “D”, “W”, “X”, “F” or an “FN” except in certain programs where specific repeat policies are identified. Only the highest grade earned will be computed into your Grade Point Average (GPA). If you are unsuccessful in the third take of the course, you will be blocked from future registrations for the course. You may appeal by meeting with an academic advisor. If the advisor approves another registration in this course, you will be required to pay the equivalent of the out-of-district tuition rate.
Note: If the last attempt of the course has been four years or more, the student can have another three attempts before the out-of-district rate is applied.
If you successfully pass a course (earn a grade of “C” or higher) and want to repeat the course within 4 years of the successful completion you will be required to pay the equivalent of the out-of-district tuition rate. This includes transfer courses. The exception to this rule is NUAD 120, Basic Nurse Assistant Training. If a student successfully completes NUAD 120, and repeats the course within 4 years, the student will not have to pay the out-of-district rate. If it has been more than 4 years since a student successfully completed a course he or she will not be charged the out-of-district rate.
Please note: Some courses are designed such that the student is expected to gain increased depth of knowledge through repetition. The following courses are designed to be repeated for additional credit and cannot be repeated for improving grade point average: AUTO 250, CNET 280-285, CNET 287, COMM 100, DANC 161-162, DANC 165-166, DENT 299, DRFT 249-250, DST 130, EASL 101-103, EDTR 210, EDTR 215, EDTR 220, EDTR 240, EDTR 250, EDTR 253, EDTR 256, EDTR 258, EDTR 259, EDTR 263, EDTR 264, EDTR 266, EDTR 279, FIRE 100, FIRE 110, FIRE 120, FIRE 140, FIRE 150, FIRE 160, FIRE 160A, FIRE 170, FIRE 180, FIRE 190, FIRE 200, FIRE 201, FIRE 202, FIRE 210, FIRE 211, FIRE 220, FIRE 230, FIRE 240, FIRE 250, FIRE 260, FIRE 270, GED 101-103, HEED 120, JOBS 100, JOBS 131-133, MASG 171, MCOM 280, MUSI 141-147, MUSI 149, MUSI 168, MUSI 170, MUSI 199, MUSI 233, MUSI 241, MUSI 242, MUSI 299, NURS 127, NURS 128, OTEC 018, OTEC 024, OTEC 124, OTEC 275, SCT 111, SERV 130, STSK 132, TECH 050, TECH 299, and VOSK 100
Students who are placed on a waitlist will be automatically enrolled in the class once a seat becomes available. Once enrolled, the student will receive an email to his/her Lewis and Clark email address notifying him/her that he/she has been enrolled. Students will not be automatically enrolled if there is a time conflict, a registration restriction (i.e. the student owes a fine to the college), the student doesn’t meet the required prerequisite, or if the student is registered in another section of the class. If this happens, the student will be skipped and the open seat will go to the next student on the waitlist. Students can use “Manage My Waitlist” from their BlazerNet account to see where they rank on the waitlist.
Once the payment deadline has passed students who haven’t paid their tuition will be removed from their classes. Waitlisted students will be automatically enrolled in classes that have room in them. Students will get an email notifying them that they have been enrolled in the class(es) and that they need to pay their tuition within 24 hours. The waitlist will then be shut off and no other students will be added. Waitlisted students who did not get enrolled in a class will receive an email notifying them that they did not get enrolled and that the waitlist has been shut off.
Withdrawal from a Course
All students, credit and non-credit, who wish to withdraw from any course, need to officially withdraw. You can officially withdraw in three ways: (1) by logging into BlazerNet and processing your withdrawal online, (2) by letter with your signature requesting the withdrawal either mailed or faxed to the Enrollment Center, N. O. Nelson Campus or Community Education Centers, (3) by course change form in person at the Enrollment Center (BA 1450) or at any of the Community Education Centers.
Non-credit students need to withdraw in accordance with the refund policies for Continuing Education and non-credit courses with a CE_ _ prefix. Withdrawal from non-credit courses after the refund periods is not necessary. When withdrawing via BlazerNet, use your ID and password.
Credit students need to officially withdraw by course deadline dates. The deadline to withdraw from your courses is based on a percentage of course meeting dates. Generally, you have approximately 80 percent of each course using the beginning date to the ending date period. You can find the exact withdrawal dates for your courses at www.lc.edu. Click on Class Schedule to access Search for Sections, then enter your course information.
Be aware that these deadlines are not related to refunds (See Refund Policy). You are encouraged to inform your instructor(s) of your intentions to withdraw. The withdrawal is official when the completed request is processed by the Enrollment Center, N. O. Nelson Campus, or Community Education Centers or submitted through BlazerNet. If you do not officially withdraw from a course, you will receive a grade based on work completed – which may not be sufficient to give you a passing grade. An official withdrawal within the withdrawal period results in a grade of “W” on your transcript. However, a withdrawal prior to the conclusion of the tuition refund period results in no transcript record. Non-attendance does not constitute an official withdrawal.
Requests to withdraw after the official withdrawal period will not be processed. Exceptions can be made only in hardship cases, described in writing, to the Director, Enrollment and Advising.
The withdrawal period varies with the length of the course. The College administers multiple withdrawal deadlines during the Fall, Spring and Summer semesters in order to accommodate courses of varying length. See the academic calendar in the Catalog or Schedule of Classes for specific dates. There are multiple tuition refund policies depending on your types of courses. See the refund policy for details.